How To Achieve A Paperless Office?

Going paperless has a lot of benefits that every office would love to have:

The cost of office paper will be zero.

You will do the environment a huge favour, and that also can help a company’s image.

Having less paper to deal with also makes organising much easier.

If you’re interested in achieving a paperless office, just take a humourous hint from some of these great tips!

• Instead of investing money in advertising through the mail, advertise through the internet instead. Social networking has been proven to be a highly effective way to get the word out about your company. So, encourage all your employees to go onto Myspace and begin playing games like Dog Wars and Sorority Life on company time. It’s good for productivity, and advertising.
   
•  Fire your postman. Part of being paperless probably is not accepting paper, either. In fact, install a very large, menacing dog in front of your company’s office. This will likely keep postman from going near your letterbox.
   
• Take all of the papers which were just printed before your meeting, and throw them in a shredder. Afterwards, use the shredded paper as cat litter, pillow stuffing, or compost. (You should recycle, after all.)
   
• Instead of keeping a company phone book, use a company USB thumbdrive with all the important numbers you’ll need. Replace the toilet paper with eco-friendly nappies.
   
• Explain to your customers that you are trying to go paperless. Give them an incentive to opt for electronic bills instead of paper bills. A good incentive is offering to cancel their subscriptions if they don’t switch.
   
• If you have a lobby with magazines, it might be a good idea to get rid of paper there, as well. Use a small 13 inch black-and-white television to impress your clients in lieu of magazines. After all, you do want to appear tech savvy to future clients and employees.
   
• Give your junior staff all the paper that you are getting rid of, and explain to them that the local recycling plant will give them around 5 pence per pound of paper. Even better, tell them it’s a new way of giving a raise to hardworking students due to the economic turmoil that you are facing.
   
• When negotiating contracts, shake the negotiator’s hand, and throw out the contract. Tell them to come back after they go paperless, too.

OK, we jest

Want some serious advice on how to go paperless in your office?

Contact Harley Grove when you want to go paperless. Harley Grove offers the best software to convert your office from a whirlwind of paper to a paperless, spotless office. With reasonable prices, excellent customer support, and the best software implementation and training services on the market, you can’t go wrong.

Harley Grove is dedicated to making offices go green, save money, and save paper with their advanced packages. Preliminary consultations and demonstrations are free of charge.

Harley Grove offers accounting software, customer relations management software, credit control and credit risk software, and more. Solutions for paperless office such as Invu and Spindle Professional are our most loved products.

For companies looking for a one-stop shop that will get them going paperless quickly, Harley Grove is the only way to go.

Testimonials keep pouring in from everywhere raving about the wonderful packages and service that Harley Grove offers its customers. Find out what all the talk is about – contact us today!

Why it’s best not to ‘just Google it!’

Ever felt poorly and used the internet to try and diagnose yourself? Your search brings up 10,0000 results and the first two pages of information tell you twenty different things! And 99% of them are life threatening, when really you’ve just got a cold!?

Well, who is really in the best position to offer you medical advice, the internet and Google or a doctor? Clearly – it’s a doctor but time and time again we use the internet to research and make important decisions.

We all know Google will throw us answers based on a company's SEO; these companies have done extensive research into the key words that people are searching for in the search engines, they have spent a lot of money with Google AdWords and high profile SEO companies to get you to view these webpages.

The same applies when searching for software programmes online. You can ask Google as many questions as you like but its answers will only be based on the quality of the brand’s SEO. You can search through forums and blogs surrounding the topic but you won’t find tailor made advice.

By asking a consultant which software is the best option for your office he can then ask you questions in return (Google cannot do that, can it!?) to figure out what really is the best option for YOU. He can talk you through prices, installation, which package is the best for your needs and more. A consultant will always find out what is best for you, whereas Google will answer you based on who has paid them the most money through AdWords!!!

A Consultant will take the time to talk to you and learn about what you need as a business, he will talk to you face to face and offer tailor made advice. Google will just churn out the same answers as it has to the 1000s before you who have put the same questions into the popular search engines.

You wouldn’t use the internet to make other important decisions in your business; you wouldn’t ask Google who you should employ or if you should focus your businesses into a certain market, so why use it to make other business decisions?

You would ask professional opinion before making large purchases so why take risk of accepting internet advice for business software, when there is professional opinion readily available at the other end of the phone?

If you're looking for advice on cashflow or accounting software, paperless office help or CRM software, then we're here to help – why not post your questions in the comment box below, or drop us a line

Where is the job bag and other tales from a messy office

Where is the new client contract ? Have you seen it ? Who had it last ?

With the paperless filing system, all items are recorded and stored electronically – creating a hassle free and tidier alternative to realms of paper hanging around the office.

• Spindle Professional - Intelligent Document Distribution
• INVU Document Management - Advanced Digital Document Management
• Document Scanners - Dedicated scanners to support the Paperless Office

photo credit: Orin Zebest photo credit: alixanaeuphoria

What type of printing personality are YOU?

The Office printer – there it sits in all it's glory for the use of each and every member of staff. But which one of these printing personalities are you?

At Harley Grove, we recommend offices that spend a lot on printing to take a look at Spindle Professional. Spindle Professional allows you to easily merge information from business applications to produce documents that can be sent by email, fax, printed and archived (including directly into INVU Digital Document Management software and Microsoft Sharepoint). Piles of archived documents in big filing cabinets can be reduced to bytes and pixels and stored on disk. Fax directly from your PC so no need for printing. Merge info from two or more documents into one to avoid pointless printing. Make huge savings on your printing costs.

photo credit: (matt)